Membership management software for clubs, associations and nonprofits
Kananas is a membership management software designed for clubs, associations and nonprofits. It centralizes member records, dues, payments, documents and communications in one platform — no installation required, accessible from any computer, tablet or smartphone.
Trusted by over 11,000 clubs and associations worldwide · Free up to 50 members · No credit card required
What is membership management software and how does Kananas work?
Membership management software is a platform that helps clubs, associations and nonprofits centralize all member-related information in one place: contact details, membership status, dues history, event registrations, documents and communications. Kananas goes further by linking every member record to your payments, activity schedule, documents and a complete action log — all in one secure online database that your whole team can access.
Every time a member completes an online registration form, Kananas automatically creates a full member profile — no manual data entry, no re-keying information from spreadsheets or emails.
- Centralized database: members, donors, volunteers, families, vendors — all in one place
- Automatic updates: online forms feed directly into your member database
- Zero duplicates: automatic duplicate detection and one-click merge
- Custom fields: adapt member profiles to your organization’s specific needs
- Role-based access: each team member sees only what they need
- Self-service member portal: members update their own information via web or app
How can you view and locate your members?
Kananas offers 3 display modes to browse your member database — including an interactive member map with geolocation, a feature not available in most competing platforms.
📋 List view
Display all your contacts in a sortable table — by name, age, membership status or any column. Ideal for bulk selections, exports and advanced filters.
👤 Member profile view
View the complete record of any member: contact details, dues history, activity schedule, documents and a full log of every interaction. Every action is tracked automatically.
🗺️ Member map (geolocation)
Visualize your members on an interactive map based on their location. Filter by area, click on any pin to open the member profile, and select a radius to apply targeted bulk actions — email, status change, event assignment.
How do you manage bulk actions on member records?
Kananas offers more than 15 bulk actions that can be applied in one click to any selection of members. This reduces repetitive administrative tasks — renewal reminders, status updates, mass communications — by at least 70% compared to managing members manually or through spreadsheets.
- 📧 Send a group email
- 💬 Send a group SMS
- 📅 Assign to an activity or event
- 🔄 Update membership status, category or type
- 🖨️ Print or send a document template
- 🏷️ Add or remove a tag
- 🔗 Add a product to the member cart
- 🔀 Merge duplicate records
- 🔑 Reset member passwords
- 🏢 Change chapter or section assignment
- 🔐 Update access permissions
- 💰 Adjust member balance
- 🗑️ Delete with trash recovery option
What does a member record contain in Kananas?
In Kananas, every member profile is connected to all management modules. Any update in one module is reflected everywhere automatically — no re-entry, no duplicate data.
💳 Dues and payments
Every membership fee, purchase, donation or payment is recorded in the member’s financial record with the date, amount and payment method. The balance updates in real time. Payment reminders can be automated.
📅 Activity schedule
The schedule lists all past and upcoming activities the member is registered for. Ideal for sports clubs with recurring sessions or organizations offering training programs and workshops.
📁 Documents
Store documents directly in the member profile: medical clearance forms, parental consent forms, contracts, waivers and ID documents. Accessible in one click by authorized team members.
📓 Activity log
Every action taken on a member record is automatically tracked: data updates, emails sent, payments received, member portal logins and status changes. The activity log gives your board and treasurer complete transparency and accountability.
📱 Member self-service portal
Every member gets access to their own personal portal via the Kananas mobile app or web browser to update their contact information, view their payments and access organization documents. This eliminates dozens of update requests to your admin team every month.
How to switch from spreadsheets to membership management software?
Migrating from Excel or Google Sheets to Kananas takes less than 30 minutes. Here are the 4 steps:
1️⃣ Import your spreadsheet
Kananas accepts any contact file in CSV format. The AI analyzes your columns, detects duplicates and automatically creates individual member profiles. Your historical data is fully preserved.
2️⃣ Organize your database in 5 minutes
Define your contact types (member, volunteer, donor…), categories (board, coach, regular member…) and statuses (active, lapsed, pending). These settings can be applied in bulk to your entire imported database.
3️⃣ Launch your online membership form
Build your online registration form in under 10 minutes. Every new signup automatically creates a complete member profile in Kananas — no manual entry required on your end.
4️⃣ Invite your team
Give access to your volunteers, treasurer, coaches and section leaders with differentiated role-based permissions. Each person sees only what they need.
Frequently asked questions about membership management software
What is the best membership management software for small organizations?
The best membership management software for small organizations depends on budget, size and features needed. Kananas is a strong fit for clubs, nonprofits, alumni associations, PTAs and sports organizations that need to manage dues, events, communications and payments from one platform. It is free for up to 50 members and requires no credit card to get started.
What is the difference between Kananas and WildApricot for member management?
Both platforms offer member CRM, dues management, events and online payments. Kananas includes three features not available in WildApricot: a geolocation member map, a native AI assistant (KAI) that automatically matches bank transactions to member records, and a branded mobile app included in all plans at no extra cost. WildApricot also adds a 20% surcharge if you use Stripe or PayPal instead of their in-house payment processor. Kananas has no payment surcharge.
What is the difference between Kananas and MemberClicks?
MemberClicks is primarily designed for large professional associations and trade associations, with pricing that reflects that positioning — no free plan and no publicly listed rates. Kananas is designed for small to mid-sized clubs, nonprofits, sports organizations and community associations, with a free plan for up to 50 members and transparent pricing. Kananas also includes a native AI assistant and a branded member app included in the subscription, while MemberClicks offers these as paid add-ons.
Can members update their own information in Kananas?
Yes. Every member gets a personal portal accessible via the Kananas mobile app or web browser. They can update their contact details, view their payment history and access organization documents. You control which fields members can edit. This eliminates the most common administrative requests received by club managers and board members.
Is membership management free in Kananas?
Yes. Member and contact management is included in all Kananas plans, including the free plan available for up to 50 members. No credit card is required to get started.
What types of organizations use Kananas for membership management?
Kananas is used by sports clubs (tennis, swimming, running, martial arts, basketball, soccer), alumni associations, parent-teacher organizations (PTOs/PTAs), nonprofits, cultural organizations, volunteer groups, chambers of commerce, professional associations, dance schools, music programs and community organizations. Any membership-based group that needs to manage people, dues, events and communications in one platform is a good fit for Kananas.
Optimize your time, boost your association with Kananas
Register for free on Kananas and enjoy a 30-day trial without a credit card.
