Fall 2026: Set up your online membership form now

The new season is just around the corner. What if this year, you got ahead of it? Setting up your online membership form now means a smooth, stress-free registration period — with no paper piles to sort through.

Here’s why — and how to do it in under an hour.

Why prepare now instead of waiting until September?

Every year it’s the same story. At the start of the new season, membership requests all come in at once. Emails pile up, paper forms go missing, payments are delayed, and your team is buried under follow-ups.

The good news: it’s entirely avoidable. By setting up your online membership form now — over the summer — you have time to configure everything properly, test it, embed it on your website and share it before the season kicks off.

Come September: your members register on their own, records are created automatically in Kananas, and you spend your energy welcoming new members instead of re-keying information.

What you can do with Kananas membership forms

One form per activity or section

You can create as many membership forms as needed to adapt the information collected to each activity, section or member type. Each section of your organization can have its own form with specific fields.

A sports club with multiple disciplines? An association offering adult workshops and children’s classes? Each audience gets the form that matches their situation, with the fields tailored to their needs.

A member record created automatically — no data re-entry

Once the form has been completed and submitted, a contact record is automatically created in your Kananas workspace. If you have set the status to “Active” for new contacts, the person automatically receives an email with their login credentials for their member portal.

No more manual re-entry. No more forgotten records.

Integrated payment collection

If your organization collects membership dues online, you can configure the different pricing options directly in the form — name, associated product (e.g. 2026 membership fee), type, category and tag for the record to be created.

The member fills in the form, chooses their plan, pays online. You get a notification. The record is created. Accounting is up to date. All without lifting a finger.

Document collection directly in the form

Medical clearance, parental consent, proof of address — you can request document uploads directly in the form by dragging and dropping the “document upload” field and editing its label.

No more back-and-forth emails chasing missing documents.

Automatic confirmation after registration

You can set up an email and an invoice to be sent automatically to the person who completed the form. A thank-you message is displayed on screen after submission.

The member receives a professional confirmation immediately. No manual action needed on your end.

Share your form everywhere

Once your form is ready, Kananas gives you several ways to share it:

• Embed on your website using a copy-paste code snippet — takes seconds
• Direct link to share by email or on your social media channels
• QR code to print on your flyers, posters and seasonal communications — future members scan it and register directly from their smartphone

Track all registrations at a glance

The Results tab lets you view all the people who completed the form: submitted information, request tracking and data associated with contacts created in Kananas.

You can see in real time how many people filled in the form, who has paid and who is still waiting for validation. No need for a separate spreadsheet to keep track.

The right time is now

Fall 2026 is less than three months away. Here is what you can do this week:

1. Create your forms — Forms → Membership → less than 30 minutes for a complete form
2. Set up pricing if you collect membership dues online
3. Test the form in preview mode, then by filling it in yourself
4. Generate the QR code and add it to your printed materials before they go to print
5. Embed the link on your website and in your next newsletter

Your fall 2026 season deserves better than a pile of emails and paper forms. Take 30 minutes now so you don’t spend September chasing registrations.

👉 Set up your online membership form